LINCOLN HILLS GENEALOGY GROUPBy-Laws (revised 11/1/2006)

Genealogy Group

• An account of the descent of a person, family or group from an ancestor;
• The study of ancestry and family lineage;
• The study of family origins based on records and important events inn the lives of individuals and their ancestors.

  Statement of Purpose

• To further our knowledge of the methods of genealogical research;
• To encourage the study of genealogy through group support;
• To share knowledge of research techniques, record sources, data acquisition;
• To create a supportive environment to facilitate genealogical research;
• To learn methods for organizing records and research data.

  Meetings/Membership

  • We meet on the third Monday of the month at 6:30PM (no meeting in December) at the Sun City Lincoln Hills Orchard Creek Lodge at 965 Orchard Creek Lane, Lincoln, California.
  • Group officers meet as a committee at 10:30AM on the Wednesday prior to the monthly meeting at the Orchard Creek Lodge to plan the upcoming meeting and future Group activities.
  • Membership is limited to residents of Sun City Lincoln Hills. However, resident visitors and member guests are always welcome.

  Meeting Agenda

• Treasurer's Report
• Membership Report
• Visitor Introduction
• New Business Break
  • Topic / Speaker of the Month
  • Open Forum, as time permits (e.g.)
  • General Information Sharing
  • Questions & Answers
  • Problems / Solutions
  • Issues / Suggestions
  • Announce Date of Next Meeting & Topic
  • Adjourn

  Officers (5)

• Steering Committee
• 
  * Nominations for officers for the next year are taken in November and voted upon in January by members attending the January meeting.
  * Elected officer terms are for one year and begin at the February meeting.
  * Co-Leaders may serve for a maximum of two consecutive terms in each office without recourse to an annual majority vote of members to suspend this rule. The number of terms the Recording Secretary and Treasurer may serve is unrestricted.
• 
  Steering Committee Positions
• 
  * CO-LEADER #1 (Elected by membership)
  * Leads monthly meeting
  * Prepares agenda for both Group and Committee meetings
  * Chairman of the Steering Committee
  * Submits required reports and documents to CAM Activities Department on a timely basis
  * Provides input for future programs
• 
  * CO-LEADER #2 (Elected by membership)
  * Substitutes for Co-Leader #1
  * Contacts and introduces speaker at monthly meeting
  * Determines remuneration (if required) for speaker
  * Maintains list of presenters and topics
  * Provides input for future programs
• 
  * RECORDING SECRETARY (Elected by membership)
  * Writes and distributes minutes of all meetings to officers
  * Makes Steering Committee minutes and Financial Statements available
  for inspection at every regular membership meeting
  * Provides input for future programs
• 
  * TREASURER (Elected by membership)
  * Maintains financial records
  * Provides membership and financial reports at each meeting
  * Provides financial input for special events (e.g.., field trips)
  * Prepares CAM-required financial reports for timely submittal
  * Provides input for future programs
• 
  * MEMBERSHIP (Appointed by Steering Committee)
  * Maintains membership list
  * Contact person for interested residents
  * Maintains and posts information on website
  * Produces computer-generated recognition documents as necessary
  * Provides input for future programs
• 
  * PUBLICITY (Appointed by Steering Committee)
  * Writes articles for Compass and Sun City News
  * Prepares meeting flyers for placing in Orchard Creek Lodge
  * Provides input for future programs

• Membership Dues

• Purpose
• Create a small fund for expenses since the group gets no financial assistance from the Sun City Lincoln Hills Community Association.
• Use these funds to:

1. Obtain speakers to keep the group educated, informed, energized, active, etc.
2. Maintain membership in the Genealogical and Historical Council of Sacramento Valley to access their extensive list of speakers. Although most of these speakers are free, some have small fees (transportation, copying, meal, etc.).
3. Expand genealogical library as approved by the Group.
4. Subsidize Group activities (field trips, education programs, etc.).

• Encourage participation in all Group activities.
• Benefits of becoming a member.

1. Camaraderie of like-minded residents
2. Access to library
3. Priority in classes and field trips
4. Ability to provide input into Group activities
5. Cost:

• $15.00/year/household.
• Non-refundable Dues are payable in January to maintain active membership for the year.
• Joining between June and August costs $10.00 for the remainder of the year.
• Joining between September and November costs $5.00 for the remainder of the year
• Residents can visit up to 2 times without becoming a member.
• All monies collected will be deposited to the Lincoln Hills Genealogy Group checking account located at the River City Bank at 355 South Highway 65, Lincoln, California 95648.
• Distribution from the account will be based on expenses for the betterment of the Group.
• Distribution of account funds will require verbal approval of 3 of the current officers.
• The checking account will require two signatures for distribution of funds.
• Signature authority will be given to a minimum of three of the five elected officers.
• Financial records will be maintained by the Treasurer and made available upon request to any current member of the Group.
• A Group member not acting as a current officer will perform an annual review of the checking account in January and report findings to the Group at the February meeting.

  By-Laws

• These by-laws can be amended at any time by a vote of a majority of the current Group membership.

  Approved 11/18/2002